Interlibrary Loan FAQ:

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  • Students, faculty, and staff at the University of Notre Dame with a valid NetID and password may use Interlibrary Loan to request materials from other institutions. Materials received electronically will be delivered through our online service and you will receive an email message when the items can be retrieved with your login. Physical materials will be available as soon as they are received from our lending partners, processed, and sent to your preferred pick-up location.

    Interlibrary Loan requests are submitted using our request forms and are not accepted in any other format. Expect the following standard processing times for requests, which are handled Monday-Friday:

    • Standard book request - 7 Days
    • Standard article or book chapter requests - 24-48 hours

    Hesburgh Libraries cannot place interlibrary loan requests for materials to be used for course reserve, class, or other group use.

    The following kinds of materials are not ordinarily obtainable from other libraries:

    • Complete issues of unbound periodicals
    • Complete volumes of bound periodicals
    • Reference books or rare books
    • Materials which are difficult or expensive to pack or ship
  • We will:

    • Notify you by email of received materials requested by Interlibrary Loan.
    • Deliver books to your preferred library or departmental office.
    • Provide electronic delivery of articles and book chapters.
    • Provide access to loans that arrive in microtext format (film or fiche) in the Microtext area of Hesburgh Library (Lower Level) where film and fiche readers and copiers are located.
    • Provide in-house access to materials judged too fragile to be taken from the library. Materials in this status will be held in Hesburgh Library Circulation where you may pick it up for use within the Hesburgh Library only.
    • Provide in-house access when the lending library requires. This may be the case with videos, DVD's and other A/V formats be made "in library use only."

    Renewals

    You may request renewals yourself using the online Interlibrary Loan service before the item’s due date. In your Interlibrary Loan listings, view your “Checked out items” list and use the renewal link. If the Renew Request link is not available it is because of the material format or the lending library's policies and the item cannot be renewed.

    *Note: Renewals must be done before the due date. If the due date has passed you must contact the ILL office staff for a renewal. Renewals are not guaranteed.

    Returning Interlibrary Loan Materials

    Interlibrary Loan materials must be returned to the library and should not be sent through campus mail. Material that is returned through campus mail and is lost is your responsibility.

  • We will:

    • Notify you by email of received materials requested by Interlibrary Loan.
    • Deliver books to your branch or home library for pickup.
    • Provide electronic delivery of articles and book chapters.
    • Provide access to loans that arrive in microtext format (film or fiche) in the Microtext area of Hesburgh Library (Lower Level) where film and fiche readers and copiers are located.
    • Provide in-house access to materials judged too fragile to be taken from the library. Materials in this status will be held in Hesburgh Library Circulation where you may pick it up for use within the Hesburgh Library only.
    • Provide in-house access when the lending library requires. This may be the case with videos, DVD's and other A/V formats be made "in library use only."

    Renewals

    You may request renewals yourself using the online Interlibrary Loan service before the item’s due date. In your Interlibrary Loan listings, view your “Checked out items” list and use the renewal link. If the Renew Request link is not available it is because of the material format or the lending library's policies and the item cannot be renewed.

    *Note: Renewals must be done before the due date. If the due date has passed you must contact the ILL office staff for a renewal. Renewals are not guaranteed.

    Returning Interlibrary Loan Materials

    Interlibrary Loan materials must be returned to the library and should not be sent through campus mail. Material that is returned through campus mail and is lost is your responsibility.

  • We will:

    • Notify you by email of received materials requested by Interlibrary Loan.
    • Deliver books to your branch or home library for pickup.
    • Provide electronic delivery of articles and book chapters.
    • Provide access to loans that arrive in microtext format (film or fiche) in the Microtext area of Hesburgh Library (Lower Level) where film and fiche readers and copiers are located.
    • Provide in-house access to materials judged too fragile to be taken from the library. Materials in this status will be held in Hesburgh Library Circulation where you may pick it up for use within the Hesburgh Library only.
    • Provide in-house access when the lending library requires. This may be the case with videos, DVD's and other A/V formats be made "in library use only."

    Renewals

    You may request renewals yourself using the online Interlibrary Loan service before the item’s due date. In your Interlibrary Loan listings, view your “Checked out items” list and use the renewal link. If the Renew Request link is not available it is because of the material format or the lending library's policies and the item cannot be renewed.

    *Note: Renewals must be done before the due date. If the due date has passed you must contact the ILL office staff for a renewal. Renewals are not guaranteed.

    Returning Interlibrary Loan Materials

    Interlibrary Loan materials must be returned to the library and should not be sent through campus mail. Material that is returned through campus mail and is lost is your responsibility.

  • The copyright law of the United States (Title 17 U.S. Code) governs the making of photocopies and other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

    This institution reserves the right to refuse to accept an interlibrary loan request if, in its judgment, fulfillment of the order would involve violation of copyright law.

    University of Notre Dame guidelines on reproducing copyright material [http://www.nd.edu/copyright/]

  • The average Interlibrary Loan costs a minimum of $25.00 plus whatever the lending library charges. The Hesburgh Libraries provides this service free-of-charge to members of the Notre Dame community with a valid NetID and password.

    The borrower, however, has the responsibility to return items on time and in the same condition as when the loan was received. If you, as a borrower, abuse this responsibility, you jeopardize future interlibrary loan transactions with other libraries.

    • If an item is not returned to us, there is a $100 fee for replacement and processing charges.
    • If a borrower regularly abuses ILL responsibilities, our staff reserves the right to suspend the borrower's privileges.
  • Resource Fulfillment & Customer Services

    Therese' Bauters
    Supervisor, Resource Fulfillment & Customer Services
    e: bauters.1@nd.edu
    p: 574-631-6188

    Resource Fulfillment & Customer Service Team
    e: ill.1@nd.edu
    p: 574-631-6260