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Items Going to Bindery or Preservation After Cataloging

 

A. What may be sent to Bindery/Preservation?

Only items going to the Tower (HESB GEN) may be sent to the Bindery or Preservation units by Cataloging staff.

Branches, including Medieval and Special Collections, make their own preservation decisions.

Items where preservation decisions have been made before being cataloged will have either a Bindery/Preservation Treatment Flag or an Irish Preservation Treatment Flag in them.

A pink Treatment Request Flag is used when sending items to Bindery/Preservation (after cataloging and before stamping and stripping) to:

  • Trim edges
  • Make a pocket for accompanying items such as microfiches, folded maps
  • Adhere dust jackets to blank paper bindings
  • Tip in loose slips/pages

B. To send items to Bindery/Preservation after Cataloging

  • For items needing edges trimmed, pockets made, slips or pages tipped in, or dust jackets adhered:
    • Check the appropriate item on the pink Treatment Request Flag
    • Change the Item process status to PB
    • Place the item on the on the top two shelves of the Bindery bookcase by the student computers north of the printer cubicle. Use the top of the bookcase for overflow, if necessary. Do not place any books on the bottom two shelves.
  • For items with either a Bindery/Preservation Treatment Flag or an Irish Preservation Treatment Flag
    • Place the barcode on a piece of wax paper and staple it to the preservation form.
    • Make the Item status 01 and the Item process status PB
    • Place the item on the top two shelves of the Bindery bookcase by the student computers. Use the top of the bookcase for overflow, if necessary. Do not place any books on the bottom two shelves.

C. How items get to Bindery/Preservation from the bookcase:

  • On a regular basis Bindery/Preservation staff review items on these shelves. Items going to the Bindery unit are placed on one of the two lower shelves, and those going to Reyniers on the other. Items that need to go for deacidification will be placed separately in this area.

Important note: When Bindery staff sort material, if an item is queued for deacidification but also needs to be bound or repaired, the item will be routed to either Bindery or Collections Conservation first. Once the item is bound or repaired, it will then be sent to Reyniers.

  • An ERSE student takes the items going to the Preservation/Bindery unit, opens the Items application, clicks on Utilities/Item process status , sets the Process status to PB in the Update item's process status screen,and enters the barcode for each item. After all items are scanned, the student places the items on the Bindery shelves on the wall to the west of Serials Cataloging.
  • For items going to Reyniers, the student sets Item process status to CO , and scans the barcodes. After all items are scanned, the student places the items in a mail tub, labels it "Reyniers," and puts it in the mail room.
  • For items sorted for deacidification, the student sets Item process status to DP (Deacidification Prep), and scans the barcodes. After all items are scanned, the student places these items on the Bindery shelves on the wall to the west of Serials Cataloging.