RefWorks/EndNote Comparison Chart

RefWorks/EndNote Comparison Chart
 
RefWorks
EndNote
Cost Free to Notre Dame students, staff and faculty Requires individual purchase by user; educational discount available through the OIT Computer Store .
Operating System Operating System Independent (Web-based). Macintosh, Windows, and Networked Systems.
Program Same for all operating systems. PC and Mac require different software programs.
Accessibility

Available on any computer that has an Internet connection

Must purchase a copy or use in ND clusters

Ease of Use It is simpler than EndNote and easier to learn. Need to learn where and how to update some utility files for filters, styles, and connections.
ND OIT Training Classes and Materials Yes. Click to sign up for classes
Documentation
No
Sharing of Data between programs Yes Yes
Maximum # of records per library or folder Unlimited Unlimited
Maximum record size The notes, abstract and user definable fields for a reference are limited to 1 gigabyte of information. 50KB (10 pages of text)
Maximum # of fields (e.g. author, title)

Pre-defined: 36
Custom fields: 15

Predefined (customizable): 44
Custom fields: 7

Maximum # of reference types (e.g. journal, book)

Pre-defined: 31
User-defined: None

Pre-defined (customizable): 35
User-defined: 2

Editing/Entering References Yes Yes
Search and Replace Yes Yes
Global Editing Can globally add, delete, replace, and move field content Can globally add/replace terms
Auto completion of data Yes, for authors, journal title(s) Yes, for author(s), keyword(s) and journal title(s)
Spell Check No Yes
Duplicate detection Yes Yes
Authority lists Yes, authors, keywords, and journal titles automatically generated. Yes, authors, keywords and journal titles automatically generated.
Support of special characters Unicode compliant. Use operating system character map for Greek, mathematical, and typographical symbols. Special language characters may be entered if browser and keyboard are set to specific language. Electronically transferred records with special characters are converted to Unicode. Unicode compliant. Use operating system character map for Greek, mathematical, and typographical symbols. Special characters may be entered if browser and keyboard are set to specific language. Electronically transferred records with special characters are converted to Unicode.
Store PDFs and other files within your personal database Yes Yes
Link to PDFs and other materials on the web Yes Yes
Use FindText from your personal database Yes, automatically uses links. Yes, Open URL compliant. Must configure EndNote to use the links.
Linking to PDFs and other materials stored on your workstation Yes Yes, via the 'link to' feature on the References menu
Store and cite images, objects, and any other type of attachment Yes Yes
Searching Yes Yes
Sort capabilities Yes, by selected fields. Results of a search are automatically ranked by relevance.

Yes, by any field.
No relevancy ranking.

Boolean AND, OR, NOT Yes Yes
Field Searching Yes, by any field Yes, by any field.
Advanced Search Yes: includes truncation (except for keywords). Yes: Includes truncation and date range searching.
Direct Search of Online Catalogs/Databases Yes Yes
Search Across Multiple Folders/Libraries Yes No
Authority list browsing Author, Keyword, Journal Title Author, Keyword, Journal Title
Save search strategies Yes Yes
Import Data Yes Yes
Filters for importing from online article database

Yes

Yes

Editing or creating filters Yes, send request to erhelp@listserv.nd.edu Yes
Direct Export Feature Yes Yes
Work within a word processor to create formatted bibliographies, in-text citations, and footnotes Yes: Write N Cite plug-in works with Microsoft Word 2000 and up; Mac 2004, 2008 and up; Use On-line/Cite View for all platforms, browsers, and word processors. Yes: Cite While You Write plug-in works with Microsoft Word 2000 and up and Mac Word 10.1.2 - 10.1.4. Use EndNote Add-in for WordPerfect. Use RTF Document Scan for most other word processors.
Create Bibliographies Yes Yes
Create a formatted bibliography, footnotes, and in-text citations Yes. RefWorks has 1200+ styles from which to choose. EndNote has 1,200+ styles from which to choose.
Edit/Create styles Yes: You can edit an existing style or create a new style. Yes: You can edit an existing style or create a new style.
Create a bibliography as a file within RefWorks or EndNote Yes: Choose a style and select a file type. File types supported are Word for Windows 2000 or later
Word for Mac 98 or later
HTML
Rich Text Format (RTF)
Plain Text
Yes: Choose a style and select a file type.File types supported are
HTML
Rich Text Format (RTF)
XML
Plain Text
Create subject bibliographies (references grouped by subject) Uses folders for subject bibliographies Yes: You may generate a bibliography grouped by any field, e.g. subject, author).
Create formatted list of figures, charts, etc. No Yes
Collaboration features

RefShare provides url access for other RefWorks and/or non-RefWorks users; Web page is dynamic and has user-specified functionality. Can specify permissions for sharing to whole database or folder level.  

Can create group accounts for full editing/sharing functionality.

Facilitates collaboration with its creation of a mini-EndNote Library within a word processor document, as well as being able to pack PDFs within a library rather than just linking to them in a different location.
Web publishing Can publish or share own database or specific folders/references on the web. No direct web publishing capability.
Palm/Mobile device compatibility Yes Yes
Export reference capabilities Allows you to export records to other RefWorks users, or in a format compatible with other bibliographic database management programs. Allows you to export records to other EndNote users, or in a format compatible with other bibliographic database management programs.

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