Preservation Action Note

Contents:

Intro:
General information
Part 1:
Deacidification
Part 2:
Withdraw when no longer usable
Part 3:
Box when necessary



General Information

Indicators:

  • First - undefined
  • Second - undefined

Field 583 is repeatable

583: $3 Materials specified (NR) $a description of the action taken (NR); $b action identification (R); $c time of action (R); $i method of treatment (R); $j site of action (R); $k vendor name (R); $x nonpublic note (R); $z public note (R)

Punctuation: Field 583 does not end with a mark of punctuation unless the field ends with an abbreviation, initial/letter, or other data that ends with a mark of punctuation.

  • Use semicolons at the end of each subfield with the exception of subfield $3 and the last subfield recorded.

Library of Congress informational sheets:

Standard Terminology For MARC 21 Field 583:
http://lcweb.loc.gov/marc/bibliographic/583terms.html,

MARC 21 Concise Bibliographic: Note Fields (Part 2: 536-58X) :
http://lcweb.loc.gov/marc/bibliographic/ecbdnot2.html,

and OCLC's Union List User Guide / Chapter 5 :
http://www.oclc.org/oclc/man/4141ulug/frameset.htm



Part 1: Deacidification

1.1 Examples of MARC 21 Field 838, Queue for Mass Deacidification at Vendor

Deacidify Queue

583: $a will mass deacidify; $c 20010000

To identify specific volumes use subfield $3

583: $3 v.1-2 $a will mass deacidify; $c 20010000

1.2 Examples ofMARC 21 Field 583 After Deacidification by Vendor (Preservation Technologies)

Use subfield $b to identify copy, see separate rule for Special Collections material.

583: $a mass deacidified; $b 00000019078526; $c 20000000; $i Bookkeeper; $j Cranberry Township, PA 16066; $k Preservation Technologies, Inc.

To identify specific volumes use subfield $3

583: $3 v.1-2 $a mass deacidified; $b 00000019078526; $b 00000017942491; $c 20000000; $i Bookkeeper; $j Cranberry Township, PA 16066; $k Preservation Technologies, Inc.

  • When multiple volumes are identified the barcode in the first subfield $b must match the first volume identified in subfield $3, barcode in second subfield $b must match the second volume identified in subfield $3, etc.

1.3 Examples of MARC 21 Field 583, In-House Deacidification With Bookkeeper Solution

Use subfield $b to identify copy, see separate rule for Special Collections material.

583: $a conserved; $b 00000019078526; $c 20000000; $i Bookkeeper; $j in-house

To identify specific volumes use subfield $3

583: $3 v.1-2 $a conserved; $b 00000019078526; $b 00000017942491; $c 20000000; $i Bookkeeper; $j in-house

When multiple volumes are identified the barcode in the first subfield $b must match the first volume identified in subfield $3, barcode in second subfield $b must match the second volume identified in subfield $3, etc.

1.4 Instructions for Special Collections material

Special Collections material is not barcoded, therefore, subfield $b (barcode) cannot be used, instead use subfield $z (public note) and enter Spec. Coll. Copy.

Example:

583: $3 v.1,5 $a conserved; $c 20000000; $i Bookkeeper; $j in-house.; $z Spec. Coll. Copy



Part 2: "Withdraw when no longer usable"

2.1 Examples of MARC 21 Field 583, "Withdraw When No Longer Usable"

Use subfield $b to identify copy, see separate rule for Special Collections material.

583: $a condition reviewed; $b 00000019078526; $c 20010000; $l brittle paper; $x withdraw when no longer usable

To identify specific volumes use subfield $3

583: $3 v.1-2 $a condition reviewed; $b 00000019078526; $b 00000017942491; $c 20000000; $l brittle paper; $x withdraw when no longer usable

  • When multiple volumes are identified the barcode in the first subfield $b must match the first volume identified in subfield $3, barcode in second subfield $b must match the second volume identified in subfield $3, etc.

CADM will delete 583 when volume is withdrawn.



Part 3: "Will box when necessary"

3.1 Examples of MARC 21 Field 583, "Will Box When Necessary"

Unlike examples above, this is a title level note. Subfields $3 and $b are not used.

583: $a condition reviewed; $c 20000000; $x will box when necessary