(This document also available in pamphlet format in room 715)
The Medieval Institute Library is a research collection.¬† A detailed listing of our various holdings can be found on the Library‚Äôs website. This pamphlet will aid patrons in finding the various sublocations throughout the Medieval Institute. When looking up a title in the university‚Äôs catalog, please make note the specific sublocation of the item within the Medieval Institute‚Äôs holdings.
Medieval Institute holdings are identified in the catalog with the following sublocations (see also the location guide on back of this pamphlet):
Materials on the 7th floor, both within the Medieval Institute reading rooms and out in the open stacks, are intended for reference use only and thus do not circulate.¬† Graduate and faculty medievalists who need to take a book off the floor should contact the Reference Specialist, who can grant such permission on a temporary basis.
There is a public photocopier/scanner in the open stacks area on the 7th floor.
Although specific call number ranges tend to gravitate toward certain collections, any call number can theoretically be found in any of the six collections on the seventh floor.¬† For instance, a book in the C classification may be in the Reading Room or may relate to the Paleography Universities, Ambrosiana, Byzantine or general stacks collections. Thus, when looking up a book in the online catalog, it is imperative that patrons take note of the specific subcollection in which the book is located.
Public access:¬† The Medieval Institute reading rooms are open Monday through Friday from 8:00 a.m. to 5:00 p.m.
Outside this period, there is no public access to any of the Medieval Institute rooms, and the doors of the Institute are kept locked.¬† Only authorized persons are allowed after-hours access, and during this period the door connecting room 715Q with the open stacks will be kept closed.
Faculty and graduate students who need access to the reading rooms outside of normal opening hours should request the access code from the Director of the Medieval Institute or the Reference Specialist.
Materials belonging in the Reference, Paleography, Ambrosiana, and Universities collections are clearly identified by a white Reference plate located inside the back cover of the book.¬† Also, all materials on the 7th floor have colored call number labels indicating the collection in which they belong, whether General (red), Byzantine (green), Reference (orange), Paleography (light blue), Universities (purple), or Ambrosiana (blue).
Patrons are encouraged to reshelve any reference books they use.¬† However, if there is any question about accurately reshelving an item, it is better to leave it on a table in one of the reading rooms or on the wooden cart near the entrance to the Paleography room.¬†
The reference room materials are intended to be available to all patrons at all times, and therefore should not be taken out of the public reading room areas.¬† A patron with a valid reason to use such a reference work in some other location should request permission from the Medieval Institute Reference Specialist who may allow the book out of the reading room.¬†
The Reference Librarian will also loan out materials from the Medieval General Stacks to faculty and graduate students for a limited term.¬† In these cases, the books will be charged out to the patron’s library account, and may be returned either to the Circulation Desk or directly to the Reference Librarian.¬† When the Reference Librarian is away from the office, the Circulation Desk can loan out materials to faculty and graduate students for a period of one week.¬† Unfortunately, patrons are unable to renew these loans themselves online, but can renew the books by visiting the Reference Librarian.
Unlike other reference materials in the library, Medieval General Stacks materials can be put on course reserve downstairs.¬† They can also be copied into electronic reserve.¬† Meanwhile, some instructors prefer to place a stack of Medieval Institute materials in one of the carrels in the Paleography Room.¬† Such arrangements can be made with the Reference Librarian, subject to availability of an unused carrel.
Though much of the Medieval Institute‚Äôs treasured collection of manuscript facsimiles is held in Rare Books and Special Collections, the Reference Specialist can retrieve facsimiles for any patron to use in the reading rooms, and can reserve them for regular consultation in the Institute for a period of up to two weeks.¬† One day advanced notice is required for the retrieval of facsimiles. For the use of other Special Collections materials in the Medieval Institute reading room or seminar room, consult with the staff in Special Collections.
Journals with ‚ÄúMedieval Institute‚ÄĚ or ‚ÄúByzantine Reference‚ÄĚ at the beginning of their call number are shelved on the 7th floor of the Hesburgh Library.¬† Bound volumes are shelved among the books.¬† Unbound issues, usually the most recent year, are either displayed on the periodical rack in the Main Reading Room, or stored for safekeeping in Room 715B. Contact the Reference Specialist for assistance.¬†
For quick reference, a CURRENT HOLDINGS LIST of Medieval Institute and Byzantine periodicals, organized alphabetically by title, is available in a black folder on the table next to the computer terminal in the Main Reading Room.¬† It is updated every six months, and is not be removed from this location.
Recent acquisitions are displayed separately for convenient perusal in the Main Reading Room, on the shelving unit between the Assistant Director‚Äôs and Reference Specialist‚Äôs offices.¬† As with all other materials on the 7th floor, these books do not circulate.
A current listing of electronic resources of interest to medievalists and available at Notre Dame can be found here.
A computer workstation for research, and a networked microfilm scanner and printer, is available to medievalists in the Microtexts Research Room (Room 715F) during weekday office hours.¬† In addition, the room also houses three workstations with internet access and Microsoft Office (with no printing allowed only except under special circumstances) and a microfiche reader.
Some electronic products are available only on CDs shelved in 715B, and are operational on designated PCs in the Medieval Institute.¬† Access to these CDs is limited to weekday office hours.
The entire Hesburgh Library, including the Medieval Institute, has wireless availability.¬† Please refer to the OIT's website regarding user rules and policies.
Appropriate library behavior, i.e., no noise, no food or beverages ‚Äď intended for the well-being of patrons and of books ‚Äď is expected in the Medieval Institute Library area.¬† Cellular phones are to be turned off in the reading rooms.¬† No smoking is allowed in the library building or within 20 feet (about 6 meters) of the entrances.¬† Please remember that the entire 7th floor is intended to be a quiet study area.
Occasional use of the side reading rooms 715Q, 715E, and 715F is acceptable for group study by graduate students in Medieval Studies, but noise should be kept to minimum.¬† The Medieval Institute reading rooms cannot be used as a location for office hours or impromptu social gatherings.
Please treat all books with care, especially brittle ones.¬† Pay particular attention to the spine of books: e.g., avoid pulling a book off the shelf by the top of the spine, do not stack open books on top of one another, and do not put pressure on the spine when photocopying.
Never attempt to repair a damaged item: show it to the Reference Specialist who will send it out for professional treatment.
For mutual assistance with the task of finding books easily, patrons who notice books incorrectly shelved are encouraged to pull the itema and place them in the ‚Äúto be shelved‚ÄĚ area, so that shelvers can rectify the situation.
Patrons using the reading room tables may request that their stack of books not be reshelved when they depart.¬† However, to keep space open for other patrons, we shall reshelve books if they are unattended for more than 24 hours, unless special provisions have been made.
The Medieval Institute recognizes that there is a relative dearth of electronic outlets for laptop computers in the reading rooms, and we are working to rectify that issue.¬† Nevertheless, please be careful not to leave your power cord lying across common walking paths or in front of doors.