InterLibrary Loan Tips

Registration

Before requesting material through InterLibrary Loan, please register at: http://eresources.library.nd.edu/databases/ill

Requesting Material

To submit requests, go to the above URL, enter your NET ID and Password. This will bring up the main menu with Request Forms.

You can also access the logon screen by going to the Library home page and clicking on Interlibrary Loan.

Check the ND online catalog, before submitting a request to see if we own the item.
  • If Notre Dame owns the title but it's missing or checked out, indicate this in the "Notes" field.
  • Be particularly careful when requesting journal articles. Look closely at our journal holdings and check the shelves, if possible, before requesting articles.
  • Ask a Librarian for additional assistance in locating items.

Direct Request

Materials can be requested directly through WorldCat. Choose the FindText option which will allow you to Request the Document via Notre Dame Interlibrary Loan. Login and submit the request.

  • Be sure the Notre Dame Libraries do NOT own this book! Before submitting a direct request, look at the WorldCat record closely. If we own the title, you will see University of Notre Dame next to the link for Libraries Worldwide that own the item.
  • You cannot order articles through WorldCat; however, if you are using a FindText enabled article index: MLA, PsycINFO, etc., you can follow the procedure described above. Click on FindText, choose Request Document via Notre Dame Interlibrary Loan, put in your NET ID and Password at the ILL logon screen, and Submit Request. Once again, please check to see if we own the item before submitting a request.

How Long will this take?

Plan ahead.
The average book request takes approximately seven days and the average photocopy request approximately three days.

Rush Request

If you have an emergency request, please let the Interlibrary Loan Staff know by putting a message to that effect in the notes field and contacting the ILL office at 631-6260, and we will do everything that we can in order to expedite your request.

Notification

When a loan arrives (books, film, fiche, AV material), patrons will receive notification by EMAIL. Since the length of the loan period is limited, please pick up material promptly.. Pickup locations vary depending on patron status and material format: Hesburgh Library Circulation desk; Hesburgh Lower Level Microtext; Arts & Letters Departmental Offices, and the Branch Libraries.

Photocopies are posted to the web; paper copies are sent by campus mail.

Tracking your Interlibrary Loan requests

Logon with your Net ID and password and scroll down othe the options listed under "View".

  • View Outstanding Requests - Find out what is happening with a current request.
  • View Electronically Received Articles - If we post an article electronically as a PDF document, this is where you will retrieve it. Articles are deleted after 30 days.
  • View Checked out Items - Items checked out to you and currently in your possession appear here.
  • View Request History - Completed requests appear here - i.e., loans that you have requested and that have been returned to the lending library and photocopies that have been received and do not have to be returned.
  • View All Requests - Displays all current and previous ILL requests.
  • View Notifications: - Lists all email notifications concerning ILL requests.

Renewals

You can request renewals yourself.Click on the following URL and logon: http://eresources.library.nd.edu/databases/ill
Scroll down to View/Checked Out Items. Clicking on the latter will retrieve a list of all titles currently checked out to you. In the left-hand column you have a list of "transaction numbers", find the title you wish to renew and click on its number. This will bring up a detailed record for that title. In the upper left hand corner of the detailed record you will see “Renew Request”. Click on this link and the request for renewal is submitted. If the Renew Request link is not available it is because of the material format or the lending library's policies and the item cannot be renewed. Questions or problems about renewals? Come to the office, 208 Hesburgh Library,  call 631-6260, or send us an email at ill.1@nd.edu.
*Note: Renewals must be done before the due date. If the due date has passed you must contact the ILL office staff for a renewal.

Service Limitations

Interlibrary loan is here to help you with your research needs; however, you must realize that many libraries will not send certain materials via ILL. For example, some libraries do not lend and AV materials. Most Libraries do not circulate whole volumes of periodicals and reference works. Archival material housed in special collections will not go out on ILL.

  • We encourage you to use InterLibrary Loan; however, it can be costly. The average ILL cost a minimum of $25.00 plus whatever the lending library charges. Our library assumes these costs, but we ask patrons to remember that Interlibrary Loan services are a privilege and should not be abused.

Overdues

A first overdue notice is sent when a loan is one or more days overdue; a second notice is sent when a loan is eight or more days overdue; and a third notice is sent when a loan is 15 or more days overdue. On the third notice, your ILL privileges are blocked and we prepare to bill you $100 per item through student accounts. This may seem unnecessarily harsh; however, some lending libraries block borrowing privileges for the entire university if materials are not returned promptly.

Returns

Please return all loans to the place where you picked them up. For example, if you picked up microfiche in the Microtext area, return it to the service desk there. If you picked up material at your Branch Library, return it to that service point. Materials can also be returned to the Interlibrary Loan office (208 Hesburgh). Also, for your convenience, a book drop for Interlibrary Loan materials is located near the Reference desk in Hesburgh Library.

Please do not remove ILL bookbands or labels, since they help to identify a piece and prevent that item from being mixed in and perhaps temporarily lost among Hesburgh library materials.