Approval Plan for Uruguayan Imprints

Luis Retta
Montevideo, Uruguay


I. General Information

The University of Notre Dame is responsible for collecting Uruguayan imprints as part of the Latin Americanist Research Resources Project.   Our goal is to collect the most important published Uruguayan works, as well as secondary Uruguayan works that most libraries in the United States will not acquire.  Ultimately, we will have the finest collection of Uruguayan works outside of the Library of Congress in the United States.

Books to be supplied should include all original titles of a scholarly nature (including bibliographies) published in Uruguay, which meet the subject specifications listed below. Do not include books in languages other than Spanish (e.g., Indian dialects).  However, please notify us of any such publications that you consider outstanding.

Specifically excluded are periodicals and journals, translations into Spanish, off prints and separates, reprints, juvenile literature, and primary- and secondary-school textbooks (but note II B below). University-level textbooks may be included if of scholarly value.

Pamphlets, brochures, popular dictionaries, travel guides that meet the subject specifications listed below should be included.

Electronic literary texts or new printed editions which are accompanied by a CD-ROM or floppy disks can be included only if they can be loaded on the University of Notre Dame's servers without any type of restrictions.

Publications supplied are to be priced no higher than the trade price that is current at the time of shipment to the Library.

II. Subject Specifications

A. Social Sciences

1st Priority (not in any order): History, political science (particularly works on political parties, democratization and elections) church/state relations, economics and sociology.

 2nd Priority: anthropology, ethnology, gender studies, biography, agrarianism and agrarian reform, labor movements, industrialization/development/globalization, banking and finance, foreign trade, government policy and planning, and national summaries or abstracts of census reports. 

 3rd Priority: Outstanding works of archaeology and geography.

 Exclude: Education and psychology.

B. Humanities

Include: Cultural studies, religion, philosophy, linguistics, art, and theoretical works in philosophy and religion, and music.

Exclude: Fiction, poetry, literary collections, literary criticism, literary history, drama, and children’s literature.

C. Natural Sciences:

Exclude: Geology, medicine, agronomy, zoology and botany provided the work has a bearing on the social sciences and purely technical studies.

III. Publications

The University of Notre Dame is responsible for collecting Uruguayan imprints as part of the Latin Americanist Research Resources Project.  Please include publications of the various Uruguayan Universities, and the leading research Institutes as well as the smaller publishing houses.

IV. Special Cases

A. Please quote before sending any item costing more than the allocated limit per volume.

B. Please quote before sending reprints of earlier works unless a diskette or CD-ROM that can be loaded accompanies the work on the University of Notre Dame’s server without any licensing restrictions.

C. Please do not send imprints that are older than two years, but inform us of their availability.

D. Please quote any items that you consider to have real value, but which do not fit any of the above subject specifications or which fit subjects normally excluded.

E. Please do not send the first issue only of each new scholarly periodical or journal.

F. Treat monographs in numbered and series as regular monographs.

V. Effective Date

This order is to take effect with 2006 imprints and to continue until terminated by one or both parties thereto upon 30 days' notice. Older publications will be ordered as "firm orders." No assignment of this order shall be valid without written consent of the Hesburgh Library.

VI. Rejections

Items rejected for not meeting one or more of the above criteria will not be paid for, nor, except in unusual cases, will they be returned if the cost less than 100 dollars US. The vendor should take particular care not to send, without prior approval, expensive items which exceed the allocated per volume limit.

VII. Annual Dollar Value Authorized

The total amount of publications sold to the Hesburgh Library, University of Notre Dame, under this approval plan shall not exceed the authorized dollar value for the fiscal period (from the July 1 to June 30 of the following calendar year). This figure shall not be exceeded without prior written authorization.

The Library will provide Retta with information concerning our annual allocations and per volume limit for Andean imprints --for the approval plan-- on a yearly basis.

VIII. Shipping Instructions

Unless otherwise agreed upon, the University will pay all regular transportation charges, including insurance charges to assure safety in transit of Notre Dame Library. It is understood that the University of Notre Dame Library will not be responsible for loss or damage to materials while in transit, and that title shall pass to the University of Notre Dame only upon delivery at the University of Notre Dame of such material as shall be approved as falling within the scope of this order. Damaged or imperfect material may be returned.

Shipping will be by surface mail whenever possible. All shipments, invoices and correspondence should be addressed:

Department of Acquisitions
University of Notre Dame
__ Hesburgh Library
Notre Dame, IN 46556

All shipments should be clearly labeled: APPROVAL PLAN. Shipments on this order should be separated from our firm and standing orders.

IX. Invoice Instructions

A. Invoices in triplicate should be addressed as above and clearly labeled, "APPROVAL PLAN". Care should be taken to avoid invoicing regular book orders (firm orders) or standing orders with the approval materials.

B. Indicate the number of items included in the invoice; the discount, the subtotal as well as the total amount in U. S. dollars.

C. In order to give you faster service on payment of invoices, all payments will be made in U. S. dollars by check.

X. Returns

The Hesburgh Library reserves the right to return, without explanation, materials supplied on this order in a quantity not to exceed 5 percent (5%) of the amount authorized.

XI. Marked issues of your Price List

A marked copy of each book catalog that contains items in the approval plan is to be sent to:

David Dressing
1202 Hesburgh Libraries
University of Notre Dame
Notre Dame, IN 46556

To assure our correctly interpreting your selections and comments, we detail below our instructions for marking the bibliography. The symbols listed below are to be used to indicate your action on the individual items in the bibliographies. They are to be placed in the margin immediately beside the item concerned. Do not underline any titles. Please do not use any other symbols other than those shown below. Your careful compliance with these instructions will be greatly appreciated.

X : This symbol will indicate titles you have already sent or intend to send on the approval plan.

Please do not hold materials; shipments of 25-75 items are preferable.

Created by: Scott Van Jacob
Date: January 2006