Interlibrary Loan Borrowing Procedures:

Eligible Users Renewals
Submitting Requests Service Limitations
Time Required Financial Responsibility
Notification, Delivery, & Pickup Info.

Eligible Users

Only current Notre Dame students and current or retired Notre Dame faculty and staff are eligible to use Interlibrary Loan. Special Borrowers are not eligible, but can use the public library for interlibrary loans.

Submitting Requests

Please use our electronic forms: Book and Article Request Forms .

Time Required

Books usually arrive in approximately seven days; photocopies in approximately three days.  If your request is a rush request, we will certainly do our best, unfortunately, there are no guarantees.

Notification, Delivery, & Pickup Information

When a loan arrives (books, film, fiche, av), patrons will receive notification by email

With regard to loans, we send books:
1. to your branch or home library, if you are a branch patron.
2. to Arts & Letters departmental offices, if you are A&L faculty.

Graduate students, Staff, and Undergraduates must pick up books in the ILL office(117 Hesburgh Library) from 8 to 5, Mon. through Fri. After 5 pm and/or weekends the pick up is at the Reference desk.

Please note - format of materials with regard to loans matters!!
Loans that arrive in microtext format (film or fiche) are available for pick-up in the Microtext area of Hesburgh Library (Lower Level) where film and fiche readers and copiers are located.
If a book that is lent to you is judged to be to fragile to be taken from the library, it is sent to the Reserve Book Room (room 113, first floor of Hesburgh Library), where you may use the material.
On occasion, the lending library requires that videos, DVD's and other A/V formats be made "in library use only," in which case they are made available at the Audio Video Center (room 203, second floor of Hesburgh Library), where equipment for viewing and listening is located.

Photocopies
Electronic delivery, posting articles as PDFs, is the default.  However, if you want a paper copy, we will send paper copies:

1. to your branch or home library, if you are a branch patron (i.e., engineering, architecture, etc.)
2. to your departmental office, if you are faculty or graduate student in an Arts and Letters department (e.g., History, English, etc.)
3. to your campus or off-campus address, if you are an undergraduate.

Renewals

You can request renewals yourself. Click on the following URL:

http://eresources.library.nd.edu/databases/ill

Scroll down to Review Requests, then go to View/Renew Checked Out Items. Clicking on the latter will retrieve a list of all titles currently checked out to you. In the left-hand column, under View/Edit, you have a "transaction number", find the title you wish to renew and click on its transaction number. Clicking on the transaction number will bring up a detailed record for that title. In the upper right hand corner of the detailed record, there is a button for Request Renewal. Click on that button and the request is submitted. If you get a message, This item does not allow renewals, it is due to either the material format or the lending library's policies and cannot be renewed.  Questions or problems about renewals?  Come into the office, 117 Hesburgh, or call 631-6260.

Service Limitations

In order that we may properly serve all of our patrons, we ask that you submit no more than 150 requests per semester.

The lending library decides whether or not to lend a particular item. Traditionally, libraries do not lend:

  • whole volumes of periodicals
  • reference works
  • rare or valuable materials
  • in some instances, audio-visual materials
  • fragile or bulky items
  • material on reserve or in heavy demand at the lending institution
  • in many instances, dissertations

Financial Responsibility

The average Interlibrary Loan costs a minimum of $25.00 plus whatever the lending library charges. The University Libraries provides this service free-of-charge to Notre Dame patrons.

The borrower, however, has the responsibility to return items on time and in the same condition as when he/she received the loan.  If you, as a borrower, abuse this responsibility, you jeopardize future interlibrary loan transactions with other libraries.

If an item is not returned to us, there is a $100 fee for replacement and processing charges.

If a borrower regularly abuses ILL responsibilities, our staff reserves the right to suspend the borrower's privileges.

Final Remarks

We cannot accept telephone requests.

From December 24th through January 2nd our Interlibrary Loan office is closed.  From December 15th to December 24th we are usually unable to borrow or lend books, microfilm and other "returnables."  However, we will try to maintain normal service with regard to photocopies.

 

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