Meeting/Event Spaces

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General Guidelines
Services in Support of Meetings/Events
Technology
 
 
  • As part of the Hesburgh Libraries’ mission of connecting people to knowledge, we make selected library spaces available for meetings and events sponsored by other campus departments and organizations. 

    While we are glad to provide this service, this is a secondary activity for us.  Therefore, we are not able to offer the same range of services and equipment available from a dedicated event venue. 

    Please explore the information and links on this site to gain an understanding of whether one of our locations would be a good fit for your specific event/meeting.
    • Selected spaces in the Hesburgh Libraries are available for use by:

      • Notre Dame Academic Units
      • Notre Dame Administrative Units
      • Officially recognized Notre Dame Student Groups
      • Outside organizations providing services on behalf of a Notre Dame initiative
    • Hours of availability of these spaces varies by location. Please see individual pages for details.
    • Spaces are available for one-time events, not for extended scheduling or regularly repeating class sessions or meetings.
    • Maintaining an environment conducive to student study is our priority during finals and midterms.
    • Reservation requests made less than three business days in advance may not be able to be accommodated.
    • Proof of public performance rights will be requested for events involving screening of a film or video.
    • Requests to use spaces for fundraising sales by Notre Dame organizations and affiliates will be considered on a case-by-case basis.
    • The Hesburgh Libraries reserve the right to refuse events they feel will be a significant disruption to patrons.
    • A Hesburgh Libraries faculty or staff member will provide a scheduled consultation in advance of the event in order to tour spaces, review room arrangements, and facilitate use of standard room technologies.
    • The furniture and technologies located in the space will be available for use in event set-up.
    • Additional furniture and technology rental for the event is the responsibility of the event host. 
    • Furniture and technology set-up and tear-down are the responsibility of the event host.
    • Event staff and technology support are the responsibility of the event host.
    • Event catering is the responsibility of the event host.
    • The Libraries will provide a staff contact in case unanticipated problems arise related to the meeting/event space.
  • Unless otherwise indicated, specifications for computers in Hesburgh Libraries meeting rooms are as follows:

    • Authentication: ND netid and password
    • Operating System: Windows 7
    • Productivity/Presentation Software: Office 2013
    • Browsers: Chrome, Firefox, Internet Explorer
    • Internet: Wifi (nd-secure, nd-guest)