Hesburgh Libraries Gift Policy

Hesburgh Libraries welcomes gifts of materials that will significantly enhance its collections of established strengths or subject areas targeted for collection development. Donors should contact an appropriate subject librarian before delivering their potential gift items to the library so that the subject librarian can evaluate whether the items fit within the Libraries’ collecting parameters.

While Hesburgh Libraries recognizes that materials may have value to the donor or potential value to the university, not every collection is a good fit for the Libraries. Limited physical space and human resources for storing, processing, and making materials accessible prevent the Libraries from accepting many items. In such instances, Hesburgh Libraries must decline the gift offer with thanks and can suggest alternative places for donations of some types of materials.

Hesburgh Libraries only accepts materials with legal transfer of ownership, deed of gift, gift receipt, or other written acknowledgement. Once a gift is given to the Libraries, it becomes the property of Hesburgh Libraries at the University of Notre Dame. Hesburgh Libraries retains the right to dispose of unwanted or unsolicited gift materials in the manner of its choosing. Gifts that are accepted will be processed according to priorities established by Hesburgh Libraries. Hesburgh Libraries does not accept materials that will never be made accessible to the public.

If you have questions about this policy, please contact:

Cheri Smith
Program Director, Teaching, Research & User Services
csmith@nd.edu, 574-631-4271

Lou Jordan
Associate University Librarian, Academic Services & Collections
ljordan@nd.edu, 574-631-3778


Approved by Special Collections, 2014 August 22
Approved by A&H and SESSB, 2014 October 21
Approved by Library Cabinet, 2014 December 10
Approved by UCL, 2015 February 12